General Terms and Conditions
The LS² Annual Meeting 2017 is organized by Life Sciences Switzerland (LS²), in collaboration with the University of Zurich (UZH). The main office of Life Sciences Switzerland is located at the University of Zürich, Institute of Molecular Life Sciences, Winterthurerstrasse 190, CH-8057 Zürich. The conference will take place at the Campus Irchel, Zurich, University of Zurich, Switzerland, from the 2nd to the 3rd of February 2017. Participants must register in advance and as early as possible via the LS² website in order to benefit from lower registration fees. Upon registration and payment, each participant will receive an electronic confirmation. If a participant has not received the official registration confirmation within 14 days after his/her payment, he/she must contact the conference organization office at [email protected]
Registration fees are based on the receipt’s date of registration form and payment. Registration will be effective only afterfull payment by the participant. The prices indicated are per person and are only applicable if the registration form and the payment are received before the mentioned deadlines, otherwise the higher registration fee will be applied. Registration and payment is possible until December 1st, 2016, after that date on-site registration fees will be applied. In case the registration deadline is extended, the regular fees will be effective until the new deadline.
Early registration (until December 1st):
20 CHF registration and payment for BSc and MSc students
50 CHF registration and payment for LS² member society participant
100 CHF registration and payment from LS² partner and guest society participant
150 CHF registration and payment for participants that belong to neither society
Late and on-site registration and payment (from December 1st until January 29th 2016, except for the case that deadline is extended): 150 CHF for all categories.
The Conference fees comprise exclusively:
Attendance to all plenary sessions, oral sessions and visual presentations, as well as special skill sessions, roundtables, award sessions, poster exhibition, and industry fair. The conference fees furthermore include a welcome reception at 9h00 on January 29th, four coffee breaks, two lunch breaks and an aperitif at the Irchel Campus, University of Zurich, as well as conference documentation with all information about the event. The fees do not comprise travelling and accommodation costs.
Payments for registration have to be settled and all prices are quoted in Swiss Francs (CHF). Payment in any other currency will not be accepted. Registrations received without payment will not be processed and confirmed. Registration will be confirmed by means of the confirmation of payment, which will be sent upon receipt of the registration fee by e-mail. In order to benefit from the early registration fee, all payments must be received within the mentioned deadlines. Submission of the registration form without payment within deadlines does not entitle to benefit of the reduced fee at a later date. For all payments received on-site at the registration desk at the conference site (Campus Irchel, UZH), the on-site registration fee applies. Admittance to the Conference without full registration including payment of the registration fee cannot be granted.
Upon registration on the conference website, the participant can select one of the following payment options:
Online via the LS² Annual Meeting website:
Registration on the website will allow participants to pay via an online payment system using credit or debit card (Master Card, Visa Card and PostFinance). Advance payment is highly recommended since this will considerably accelerate your registration procedure upon your arrival in Zurich.
By payment slip or bank transfer:
The bank transfer must clearly state the name of the participant and mention “LS2 AM 2017”.
Unidentified bank transfers cannot be processed. Bank charges have to be paid at the source by the participant, in addition to the registration fee. The bank transfer option will not be available anymore after November 30th, 2016 (bank transfer and confirmation of payment might not arrive on time). Therefore only online payment will be accepted after November 30th 2016 or the extended deadline.
Conference payments are collected via Postfinance AG and should be transferred to:
Account holder: Life Sciences Switzerland, University of Zürich, Institute of Molecular Life Sciences, Winterthurerstrasse 190, CH-8057 Zürich , Switzerland
Bank name and address: Postfinance AG
Account number (IBAN): CH74 0900 0000 1200 3476 2
At the on-site registration desk
On-site payment upon arrival, only cash payment is possible with the on-site registration fees (150 CHF).
Upon arrival at the Campus Irchel all participants have to register themselves at the Conference Registration Desk. The desk will be open on 2nd of February from 8:30 a.m. Upon registration at the registration desk, the conference team will provide participants with detailed information about the event and a badge, which should be worn visibly at all times. The personalized badge authorizes participants to attend all conference sessions, lunch and coffee breaks.
LS² reserves the right to cancel any registration forthwith and without liability on its part in the event of any damage to, or destruction of the venue by fire, shortage of labour, strikes, industrial unrest, or any other cause beyond the control of LS², which shall prevent it from performing its obligations. In these circumstances, every effort will be made to find an alternative venue or propose a new date for the conference. Should the conference be cancelled for any reason, airfares, hotels or other costs incurred by the participants are not reimbursed by LS².
Any participant is allowed to cancel his/her registration, but must notify to the conference organizers by e-mail: [email protected]
Should the participant cancel the conference, a cancellation fee of the initial invoice will be applied as follows:
Until 30 days before the event (until December 31st 2016): 25%
Between 30 and 14 days before the event (until January 14th 2017): 50%
Less than 14 days before the event (from January 15th 2017): 100%
All registrations are only valid for the respective person mentioned in the form. A registered participant unable to attend the conference may nominate (free of charge) a substitute participant by notifying in writing the conference organizers by email at [email protected] before January 15th, 2017. The procedure allows giving the last name, first name, and email address of the new participant. However, we cannot change the invoice or make any other changes. After January 15th, 2017, for administrative reasons, no name change can be accepted.
Upon registration, the participant authorizes LS² to use his/her personal data stated above to inform the participant of any further conferences, events, or information concerning the conference. Personal data such as Name, Affiliation, Function and Membership will be used for statistical analyses. These data will be treated confidentially and will not be transferred to any third parties.
Information is collected by an automated computer system which permits to manage registrations and will not be used for commercial purposes. Personal information is exclusively used by LS² for registration management.
Security and confidentiality are guaranteed by state-of-the-art technical tools. However, LS² declines any responsibility concerning data security transmitted through the internet. In accordance with the Swiss law, LS² does not collect any bank details such as the identity number of the credit/debit card, bank address and any other information. The online payment system is managed by Aduno/PostFinance.
The conference is held in public, therefore we do not ban participants, exhibitors, partners, and other companies from taking photographs of conference activities and participants. By participating in the conference, you approve that your talks, interventions and presence may be recorded, and pictures be taken. You hereby waive any right to oppose, and expressly authorize the organizer to record the conference activities and make them available on the Internet or as it may seem fit.
The conference organizer cannot be held responsible for any loss, injury or damage to any property, whatever the cause may be. Liability of persons and enterprises providing means of transportation or other services, however, remains unaffected. Should, for any reason outside the organizer’s control (e.g. political or economic circumstances or a case of ‘force majeure’), the venue or speakers change, or the event be cancelled, the organizer will endeavor to reschedule, but shall not be held responsible for any costs, damages or expenses incurred by the participants. If for any reason the organizer decides to make material changes to this conference, the organizer is not responsible for airfares, hotels or other costs incurred by the participants. The participant takes part in the conference, all tours and trips at his own risk.
The participant is allowed to use the conference documentation exclusively for his/her personal needs.